Volunteer

Volunteering at the Main Branch

of the Williamson County Public Library

Thank you for your interest in volunteering at the Williamson County Public Library.  The library staff is able to meet the needs of our patrons more effectively with your help.  Volunteers make a critical difference. 

The Williamson County Public Library maintains a strong equal opportunity policy.  Volunteers are selected based upon their qualifications and the needs of the Williamson County Public Library at any given time.  If no suitable Volunteer opportunities exist, application forms will be kept on file for a period of six months.

Applicants will be contacted when a project is identified which matches their interests or qualifications.  Termination of a Volunteer’s association with the library by the Volunteer or by the library may occur at any time and for any reason.

Our goal is for your experience here to be personally rewarding.

Prior to acceptance as a Volunteer, you must submit a Volunteer Application Form, which includes a release of library liability statement.The forms are available at the Information Desk, Circulation desk or from the Reference Desk, who will contact you. You can also download the Applications forms and either drop them off at the library or scan and email them back to ref@williamson-tn.org.

For more information about volunteering, please call 615-595-1250.

ADULT APPLICATION FORM
MINOR APPLICATION FORM


TASKS


TASKS THAT MAY BE PERFORMED BY A VOLUNTEER

  • Shelving books and AV material
  • Shelf Reading – making sure materials are in order
  • Helping with programs and projects
  • Assisting with the Summer Reading Program
  • Light cleaning assignments
  • Special events
  • Book and library item repair and maintenance
  • Organizing newspaper and periodical collection, including display of current issues


Examples of Volunteer Tasks by Department

Administration

  • File photocopied articles
  • Special projects as needed
  • Maintain the Information Desk in the downstairs rotunda
  • Straighten information flyers at the   desk

Children’s Department

  • Straighten and shelve books, paperbacks, movies, audiobooks and periodicals
  • Assist with displays
  • Assist with special programs- crafts for programs, puppet shows, pajama story time
  • General clean-up of reading area and straightening the department
  • Special projects as needed

Circulation

  • Straighten and shelve books, paperbacks, movies, audiobooks and periodicals
  • Sort paperback donations and mark with property stamp
  • Special projects as needed

Reference

  • Assist with special events and programs, such as handing out income tax forms
  • Straighten and put away books, periodicals and newspapers        
  • File clippings for the vertical file
  • Assist staff with computer classes
  • Shifting Projects
  • Straighten Shelves
  • Assist with Displays

Special Collections

  • Help with data entry projects
  • Clip newspaper articles for the vertical file
  • Shelve materials
  • Straighten shelves
  • Create displays

Technical Services

  • Add property stamps to new materials
  • Check DVD’s, audio cassettes and VHS tape for defects
  • Sort donations and check titles against current holdings
  • Laminate book covers and mend books
  • Special projects as needed

Young Adult

  • Straighten and shelve books, paperbacks, audiobooks and periodicals
  • Assist staff with programs-set up program supplies, clean up after programs



GUIDELINES


General
  • NO cell phones or texting while performing volunteer duties.
  • Volunteers are expected to act in accordance with library policies to perform the Volunteer activities to the best of their abilities.
  • It is important to be friendly, since contact with the public is frequent.You may be a patron’s first contact in the library.
  • Volunteers must be 16 years of age or older.
  • The services of Volunteers supplement but do not replace the work done by library staff.Volunteer duties do not include checking out materials, working behind the desks in any department, or answering the telephones.
  • Each Volunteer is required to wear a Volunteer badge.
  • Special accommodations will be made upon request.
  • Volunteers will make note of task and time donated in the Volunteer Notebook.
  • Volunteers shall not be asked or directed to establish and maintain new library services.
  • Volunteers will not be used to replace or reduce the number of paid staff.
  • Volunteers should expect to fulfill their volunteer commitment with the Library.
  • Volunteers are recognized as contributors to the goals and services of the Library.
  • Volunteers are responsible for maintaining the confidentiality of ALL library information as provided for under Tennessee Law.  Failure to maintain confidentiality will result in immediate termination of the library’s association with the Volunteer.
  • Additional volunteer forms may be required to be filled out and submitted depending on the age of the applicant.
  • Volunteer activities may vary for Volunteers between the ages of 16 years old and 18 years old.
  • All personal information concerning the Volunteer is for internal use only.
  • Volunteers will not be expected to do perform any task that staff would not be asked to do.
  • The staff lounge is not available to Volunteers.

Training

  • Based on your experience, training, interests, and the needs of the library, you will be assigned work in one of the library departments.You will be assigned a supervisor who will work out a schedule with you.
  • Regularly scheduled Volunteer Training includes a short amount of time on library computers to introduce you to the library catalog.A tour of the library and an explanation of the shelving layout will be provided.
  • A basic knowledge of the Dewey Decimal System classification system, for which you will be given some training, is required for shelving materials.
  • Feel free to ask questions of the staff person to whom you have been assigned.
  • Please sign the volunteer logs in the departments for our records.
  • If the task you have been assigned does not appeal to you, contact the Assistant Library Director and Volunteer Coordinator, for possible reassignment to alternate tasks.
  • A name tag will be provided for you to wear while you are volunteering.

DRESS CODE

  • NO short shorts, jeans with holes, Shirts with slogans, short skirts, halter or strapless tops. No flip flops.Close-toed shoes are preferred.

SCHEDULING

  • Scheduling is arranged with the Library Manager or Supervisor at the time of acceptance of a Volunteer.  A Volunteer’s availability may affect the tasks that are assigned.
  • Volunteers are scheduled for a minimum 2 hour shift and a maximum 4 hour shift during library hours.  Exceptions are made only by the approval of the Library Director.

SUPERVISION

  • Volunteers will work directly with library staff members to receive training and complete projects.  All Volunteers will be assigned one primary staff member to guide them in their work; however, staff members may offer guidance to any of the Volunteers.
  • Volunteers are expected to arrive at the library in time to begin volunteer activities as scheduled or to inform the library if they will be absent.
  • All Volunteer activities must be completed within normal library hours. 
  • Volunteers are expected to fill out a log in the Departmental Volunteer Notebook that documents the time and description of any task performed.